What is Staffing and its importance
Staffing is the process of hiring eligible candidates in the organization or company for specific positions. In management, the meaning of staffing is an operation of recruiting the employees by evaluating their skills, knowledge and then offering them specific job roles accordingly. Let us find out more about what is Staffing and what it entails along with its functions and characteristics.
What is Staffing
Staffing can be defined as one of the most important functions of management. It involves the process of filling the vacant position of the right personnel at the right job, at right time. Hence, everything will occur in the right manner. It is a truth that human resource is one of the greatest for every organization because in any organization all other resources like- money, material, machine etc. can be utilized effectively and efficiently by the positive efforts of human resource. Therefore it is very important that each and every person should get right position in the organization so as to get the right job, according to their ability, talent, aptitude, and specializations so that it will help the organization to achieve the pre-set goals in the proper way by the 100% contribution of manpower. Thus it can be said that it is staffing is an essential function of every business organization.
Importance of staffing
This is an important function as it ensures efficient performance of all other management functions. All other management functions are performed by skilled and experienced human resources. Staffing involves recruitment and deployment of quality personnel in various positions across an organization. If there are not competent staff, any organization cannot perform any of the other important management tasks-planning, organizing, directing, and controlling. Staffing is also the key in ensuring efficient utilization of resources. Human resources recruited through the staffing process are responsible for the utilization of the latest technology, capital, material, and other resources.
Development of Human Capital
This process is concerned with getting the right people for the job at the right time. staffing allows HR managers to ascertain the number of staff required and when they are needed. This provides them time to plan in advance for the recruitment of staff for various job roles. Staffing also deals with the development and capacity building of the existing and new staff. This not only helps in the career building of the staff, but it also contributes to the pool of existing human capital which benefits the organization in the long run.
Building Morale and Motivation of Staff
An efficient staffing system helps considerably in building staff morale and motivation. It not only deals with the recruitment of staff, but it also entails assessing their performance and rewarding them. They can be rewarded through monetary or non-monetary incentives which can help build their morale and motivations. Staff feel valued in such organizations and work with greater commitment. This helps to develop uniform principles for performance assessment and evaluation of staff and brings uniformity in the process. Overall, it also helps to bring in peace and harmony within the organization.
Another important contribution of this process is its contribution to improved HR productivity. It also helps to recruit the best possible human resources for different job roles in the organization. It focuses on recruitment, training, and development of human resources in organizations. This helps to contribute to improved productivity in the organization.
Characteristics of Staffing
It can broadly view as people-centered function and therefore it is relevant for all types of organization. It is concerned with categories of personnel from top to bottom of the organization.
- Blue collar workers (i.e., those working on the machines and engaged in loading, unloading etc.) and white collar workers (i.e., clerical employees).
- Managerial and Non Managerial personal.
- Professionals (eg.- Chartered Accountant, Company Secretary)
Responsibility of Manager
It is the basic function of management which involves that the manager is continuously engaged in performing the staffing function. They are actively associated with the recruitment, selection, training, and appraisal of his subordinates. Therefore the activities are performed by the chief executive, departmental managers and foremen in relation to their subordinates.
Staffing function is mainly concerned with different types of training and development of human resource and therefore the managers should use human relation skill in providing guidance and training to the subordinates. If the staffing function is performed properly, then the human relations in the organization will be cordial and mutually performed in an organized manner.
This function is to be performed continuously which is equally important for a new and well-established organization. Since in a newly established organization, there has to be recruitment, selection, and training of personnel. As we compare that, the organization which is already a running organization, then at that place every manager is engaged in various staffing activities.
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